Last Updated: 10th October 2024
At Ultimate Pro, we are committed to safeguarding the privacy and security of our community, including the privacy of all children, parents, and guardians involved in our programs. This Privacy Policy outlines how we collect, use, and protect the personal information we may gather, including photos and videos of children for promotional purposes, and how we respect and honor privacy requests from parents and guardians.
1. Collection of Personal Information
We may collect personal information such as:
• Photos and Videos: Images and videos of children participating in Ultimate Pro events, activities, and training sessions.
• Parent/Guardian Contact Details: Names, email addresses, and phone numbers provided by parents or guardians for registration, communication, and emergency purposes.
2. Use of Personal Information
We may use personal information in the following ways:
• Promotional Material: Photos and videos of children may be used in promotional materials, including but not limited to social media posts, website content, brochures, and advertisements, to showcase Ultimate Pro’s activities and successes.
• Communication: Contact information will be used solely for administrative purposes, including notifications about schedules, events, and important updates regarding your child’s participation in Ultimate Pro.
3. Respecting Privacy and Consent
We value and respect the privacy preferences of our community. As such:
• Parental Consent: We will not use any photos or videos of children for promotional purposes without the prior consent of the child’s parent or guardian. During registration or participation in our programs, you will be given the option to agree or decline the use of your child’s likeness in promotional materials.
• Opt-Out Option: If you do not wish for your child’s photo or video to be used in any promotional materials, you can opt-out at any time by informing us in writing at [Insert Contact Information]. We will ensure that your wishes are fully respected, and any images or videos of your child will be excluded from future promotional content.
• Respecting Privacy Requests: If you choose to opt out of promotional materials, we will ensure that your child’s images and videos are not taken or used without your explicit consent.
4. Protection of Parent and Guardian Information
We take the privacy of parents and guardians seriously. Your personal information, including contact details, will be:
• Securely Stored: We employ industry-standard security measures to protect your personal information from unauthorized access or disclosure.
• Used Only for Internal Purposes: We will never share or sell your personal contact information with third parties for marketing or any other purposes without your explicit consent, except as required by law.
5. Data Retention
We will retain personal information, including photos and videos, only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. If you request to withdraw your consent, we will promptly remove any photos or videos of your child from our promotional materials.
6. Your Rights
As a parent or guardian, you have the right to:
• Request Access: You can request access to the personal data we hold about you or your child.
• Request Deletion: You can request the deletion of any personal information we have collected, including photos and videos of your child.
• Update Information: You can request corrections to your personal information if it is inaccurate or incomplete.
7. Changes to the Privacy Policy
Ultimate Pro reserves the right to modify this Privacy Policy at any time. Any updates or changes will be posted on our website, and we will notify you of any significant changes that may affect how we collect or use your personal information.
8. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal information, please contact us at:
Ultimate Pro
Unit 2A Duraham Road FY1 3QB
01253 609902
By participating in Ultimate Pro activities, you acknowledge that you have read and understood this Privacy Policy. Your continued involvement in our programs indicates your acceptance of the terms outlined in this policy.